Features

Qualifications & Learnerships

Learnerships/Qualifications refers to a learning program where the learner spends some time learning theory and some time learning practical skills in a workplace. It leads to a qualification registered on the National Qualifications Framework (NQF). Link SETA skills development programmes to a learnership either as a core, fundamental or elective element, QCTO programmes to knowledge, practical or workplace.

Assessment Result Codes refer to the assessment result codes as defined by SAQA (South African Qualifications Authority).

Unit Standards are defined as registered statement of desired education and training outcomes and its associated assessment criteria together with administrative and other information as specified in the regulations. 

They are sub sections within a qualification and can be linked to multiple Qualifications.

Certain detail required are captured here for e.g., valid duration, NQF Level, NQF Credits etc. Courses and unit standards can be linked to a billable Item. (Attach a cost to Course/Unit standard).

Learner Groups refer to descriptive codes linked to a group of Learners e.g., July 2012 intake, etc.

Assessors – person who is registered by the relevant Education and Training Quality Assurance (ETQA) body to measure the achievement of specified NQF standards or qualifications.

Moderators – Person who ensure the assessment process is consistent and fair.

Presenters/Facilitators – Capture personal details of presenters or facilitators, link presenters to sales categories and courses and unit standards.

Unit Standard Type – provided for as per definitions from South African Quality Authority (SAQA).

Valid Job Titles, as defined within the company structure of an employer, can be captured by an end user. These job titles will be linked to individual learners, later in the process of setting up or maintenance of learner master files.

National Learner Record Database (NLRD)

The NLRD is defined as an electronic information system that assists the SAQA to manage the NQF. The following tables will align learner information with the NLRD information system.

• • • NLRD Alternative ID

    • NLRD Citizen

    • NLRD Disability

    • NLRD Equity

    • NLRD Gender

    • NLRD Language

    • NLRD Honours

    • NLRD Learner Achievement Status

    • NLRD Learner Achievement Type

    • NLRD Learner Course Enrolment Type

    • NLRD Learner Employment Status

    • NLRD Learner Module Enrolment Type

    • NLRD Learner Qualification Enrolment Type

    • NLRD Nationality

    • NLRD Province

    • NLRD Socio Economic Status

Facilities

This sub section defines and configures the facilities of the training institute or employer:

Equipment – list of equipment required within a facility to present a specific skills development programme. e.g., data projectors, manuals, in fact anything that is required.

Reservation Statuses – define a master list of statuses used in the scheduling of courses/skills development programmes.

Venues – Register venues used in the presentation of courses/skills development programmes. Also allows the linking of equipment to a venue if it is standard items available in venue.

Catering Venues – multiple catering points where learners need to proceed to for their tea, coffee or lunch breaks. These catering venues may be an external or internal venue.

Access Control

Access control in Training Institute Management System (TIMS) is role and task based. Roles are defined, users are linked to a role or task, therefore allowing for multiple Roles and/or Tasks allocated per user. This allows for much needed flexibility within startup training companies or corporate training companies, or employers.

Company – details of training institute or employer as well as certain numbering sequences used for invoice and scheduling generation.

Financial Configuration

Category – List of categories, used in categorizing billable items as well as courses/qualifications and unit standards.

Billable Items – All items that will be charged out to a client/learner. It may also be linked to a category for reporting purposes.

Cost Items – Define cost items for each billable item that you sell.

Revenue and Costing per Reservation – Per reservation scheduled completed the systems calculates the revenue earned and the cost associated with the presentation of the relevant reservation. Providing an instant view on the profitability of the specific training event.

Learner Management

All info per the individual necessary in the training process, within training institute or employer, these are also linked to NLRD requirements.

Learner Master Details – Learners are linked to employer/client, etc. Learners may be considered a client if he is paying for his own tuition.

Learner Results – Automatically generated when learners are scheduled on a course or skills development programme.

Assessor and Moderation – Provides for assessment details, capturing of third-party assessments and generation and printing of learner training history. 

Certification – Printing of attendance and competence certificate are provided for according to clients customized design.

Management of Assessor and Moderator Registrations with Sector Education Training Authority (SETA’s).

This functionality also allows for reporting on qualifications and programmes that will expire within X number of days. (X time period defined by user).

Workflow Notifications via email or sms’s on exceptions.

Portfolio of Evidence Tracking (Portfolio of Evidence).

Learner/student communications via SMS.

Career Planning/ Individual Development Plan

Career planning or individual development plan (IDP) is essential to any employer.

Learner Career Planning – define multiple career plans for each learner or employee, automatically pulling through of learnership/qualification requirements. TIMS allows the evaluation of learnership or qualification requirements against learner course/skills development results to identify outstanding requirements to meet career planning as defined for the learner or employee, also automatically scheduling of learners against courses/skills development programmes as defined in individual career plan. (course/skills development programme must be scheduled).

Financial Planning

An essential component in TIMS.

Client Details – depending on the business requirements, a client could be one of number of entities:  Learner if he pays for his own training, an external client who makes use of your facilities to train their employees or departments of business units within a company or employer. This functionality allows for the capturing of relevant details of a client.

Invoicing – TIMS allows for automatic generation of pro-forma invoices. These pro-forma invoices can be used as input documents into the accounting package used by your company or as recovering of training cost from departments/business units.

Quotations – generation and printing of quotations for any items as defined in billable Items. This is a powerful utility in order to calculate costs and provide a meaningful quotation.

 Venue | Course Scheduling

Scheduling of all programmes and modules for your training institute, including linking of learners to a reservation, auto linking of learners as per career planning, defining of equipment and resources required per reservation and defining of catering requirements. Linking of learner groups to reservation, as well linking of courses/skills development program.

Linking of presenters/facilitators / assessors and moderators to reservation. Functionality also includes auto generation of invoices either for venue only or for venue, learners and or equipment, together with displaying details of Invoices generated for reservation. Auto generation of costs of reservation.